Of course, one aspect about Outlook, and other email clients for that matter is that many people are curious as to how you can locally store the emails from it. While Microsoft Outlook may already store the emails locally on your PC in the form of a PST file, it isn’t all that accessible. More so, opening a PST file isn’t all that easy, as you either need Outlook to open it or another third-party tool specialized in email conversion, recovery, and management.

Can you export emails from Outlook to Excel?

Yes, there is an option to export emails from Outlook to your Excel spreadsheet in a few clicks. You can perform this action from your Excel files easily and we explained it below. So, you should remember that the only thing transferred from Outlook into an Excel spreadsheet will be the data itself, and the basic links and other elements like formatting will be lost. Thus, the operation isn’t exactly foolproof. download emails from outlook to excel

How to export emails from Outlook to Excel?

1. Download Outlook emails to Excel using Import / Export

If you need to see your Outlook emails on Excel spreadsheets, you can easily do this with the Import/Export function in your file. The steps below shows you how.

  1. Open Microsoft Outlook.

  2. Press File.

  3. Select Open and Export.

  4. Click Import/Export.

  5. Choose Export to a File.

  6. Click Browse.

  7. Set the file type as CSV.

  8. Check the Export E-Mail messages from folder option to open the Map Custom Fields dialog box.

  9. Add or remove the fields you need in the workbook.

  10. Select the location where you want your file to be saved

  11. Give the file a name for easier recognition

  12. Select Finish

2. Download Outlook emails to Excel using Copy

3. Use a Microsoft Outlook Add-in

You can use Add-ins for Microsoft Outlook to make mail to excel conversion far easier. These programs usually have a wizard-like guide that needs following, and you will be done in no time. One such example is Kutools for Microsoft Outlook, which will allow you to perform the same process in just 2 or 3 steps.

How to export emails from Outlook to Excel with the date and time?

You can as well export the emails from Outlook to Excel by a date and time range, as exemplified in the steps below: By following any of the tips mentioned above, you will be able to make use of any spreadsheet you may receive via email efficiently. More so, these methods work with pretty much any program that can manage spreadsheets, not just Microsoft Excel.

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